Personal Assistant to the Principal

Salary: 
£28,098 - £33,518 per annum (pro rata)
Length of contract: 
3 years
Hours of work: 
35 hours per week
Full time / part time: 
Full time

The Principal’s PA will provide efficient and effective support to the Principal at the highest level, in a largely independent and self-managed capacity. The post-holder will manage the appointments, travel and correspondence with, and for, the Principal. The post-holder will be the primary point of contact between the Principal, the College community and the outside world; they are responsible for welcoming the Principal’s visitors and assisting them with queries. Excellent interpersonal and communication skills are central to the role.

The post-holder will have highly developed skills in assessing and prioritising the urgency of requests for information from, or access to, the Principal, and they will have confidence in managing a demanding workload within tight deadlines. The post-holder will work in conjunction with the Principal, Vice Principal, Bursar, Senior Tutor, Development Director and College Fellows. The post-holder will also be responsible for managing high-profile events for the Principal in order to maintain and develop the College’s busy and varied events programme.

The post-holder will act as the main point of contact and administration for the College Fellowship and members of the Senior Common Room (handling their queries, assisting in Fellowship appointments, briefing new members etc.). The post-holder will maintain the Fellowship and Trustee records, committee membership lists, and manage communications with the Fellowship, including the termly calendar.

In addition the post-holder will manage the administration for occasional sub committees and working groups, including minute taking and anticipating as far as possible the needs of these.  This will require the exercise of judgement, alongside strong organisational skills, tact, and diplomacy.

The post-holder will have access to confidential information and documentation, and to personal information about staff, students, donors and other constituents of the College. The Principal’s PA has specific responsibility for preparing contractual letters for Fellows and lecturers and conducting ‘Right to Work’ checks. Discretion is, therefore, essential.

Free lunches are provided when the kitchens are open. Free use of the College gym. There is limited parking on site which may be available on a first come first served basis. Parking is not a contractual benefit and may be removed if the needs of the College change.

How to apply

The closing date for applications is 12 noon on Thursday 9th November 2017. Further particulars, including details of how to apply, may be downloaded below or obtained from the Senior Tutor, St Hilda’s College, Oxford OX4 1DY (senior.tutor@st-hildas.ox.ac.uk).